[UX] Administration Improvements

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[UX] Administration Improvements

Ecaterina Moraru (Valica)
Hi,

We are thinking about improving the Administration, so would be great to
hear your opinion about:
1. what sections are always needed and maybe we could prioritize them;
2. what sections could be grouped together, since they are related;
3. what sections are not relevant and could be removed (maybe because they
are too technical, or not needed or rarely used);
4. if there are important recurring things missing from administration;
5. other ideas?

We are particularly interested in 1. and that is sections that are used
often and would love to know which are those (since they differ so much
depending on usage).

Let us know,
Caty
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Re: [UX] Administration Improvements

Stef
Hello,

What a nice idea.
We are using a Xwiki 7.4.4 release.

1. what sections are always needed and maybe we could prioritize them;
-> Users / groups / right access / extensions / statistics

2. what sections could be grouped together, since they are related;
-> Configuration / Look / Email

3. what sections are not relevant and could be removed (maybe because they
are too technical, or not needed or rarely used);
-> wikis (we are using only 1 instance, so no need of multi configs for us)

4. if there are important recurring things missing from administration;
-> rights "inspector", not really to know the right of a page inside a space
for all users and groups
-> activity of a group / user. I try to put a counter inside pages to see if
it is accessed but it a basic solution. I would like to see how much some
pages are viewed. The statistics are limited on this part

5. other ideas?
-> see 4

Thanks

Cordialement

Stéphane Lassire
Chargé de l'informatique et de la communication
Courriel : [hidden email]

-----Message d'origine-----
De : users [mailto:[hidden email]] De la part de Ecaterina Moraru
(Valica)
Envoyé : mardi 21 février 2017 16:15
À : XWiki Mailinglist; XWiki Mailinglist
Objet : [xwiki-users] [UX] Administration Improvements

Hi,

We are thinking about improving the Administration, so would be great to
hear your opinion about:
1. what sections are always needed and maybe we could prioritize them; 2.
what sections could be grouped together, since they are related; 3. what
sections are not relevant and could be removed (maybe because they are too
technical, or not needed or rarely used); 4. if there are important
recurring things missing from administration; 5. other ideas?

We are particularly interested in 1. and that is sections that are used
often and would love to know which are those (since they differ so much
depending on usage).

Let us know,
Caty
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Re: [UX] Administration Improvements

Ecaterina Moraru (Valica)
Thanks Stéphane for your answer. It's very helpful.

Caty

On Thu, Feb 23, 2017 at 12:15 PM, Stéphane LASSIRE <[hidden email]>
wrote:

> Hello,
>
> What a nice idea.
> We are using a Xwiki 7.4.4 release.
>
> 1. what sections are always needed and maybe we could prioritize them;
> -> Users / groups / right access / extensions / statistics
>
> 2. what sections could be grouped together, since they are related;
> -> Configuration / Look / Email
>
> 3. what sections are not relevant and could be removed (maybe because they
> are too technical, or not needed or rarely used);
> -> wikis (we are using only 1 instance, so no need of multi configs for us)
>
> 4. if there are important recurring things missing from administration;
> -> rights "inspector", not really to know the right of a page inside a
> space
> for all users and groups
> -> activity of a group / user. I try to put a counter inside pages to see
> if
> it is accessed but it a basic solution. I would like to see how much some
> pages are viewed. The statistics are limited on this part
>
> 5. other ideas?
> -> see 4
>
> Thanks
>
> Cordialement
>
> Stéphane Lassire
> Chargé de l'informatique et de la communication
> Courriel : [hidden email]
>
> -----Message d'origine-----
> De : users [mailto:[hidden email]] De la part de Ecaterina Moraru
> (Valica)
> Envoyé : mardi 21 février 2017 16:15
> À : XWiki Mailinglist; XWiki Mailinglist
> Objet : [xwiki-users] [UX] Administration Improvements
>
> Hi,
>
> We are thinking about improving the Administration, so would be great to
> hear your opinion about:
> 1. what sections are always needed and maybe we could prioritize them; 2.
> what sections could be grouped together, since they are related; 3. what
> sections are not relevant and could be removed (maybe because they are too
> technical, or not needed or rarely used); 4. if there are important
> recurring things missing from administration; 5. other ideas?
>
> We are particularly interested in 1. and that is sections that are used
> often and would love to know which are those (since they differ so much
> depending on usage).
>
> Let us know,
> Caty
>
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Re: [UX] Administration Improvements

Denis GERMAIN
We are running multiple flavors of Xwiki including 7.4.4 (production),
8.4.4 and 9.0

1. what sections are always needed and maybe we could prioritize them;
Users and Groups are the most heavily used menu in administration for us
We also rely heavily on Import/Exports

2. what sections could be grouped together, since they are related;

3. what sections are not relevant and could be removed (maybe because they
are too technical, or not needed or rarely used);
Creating subwikis is sometime used so it shouldn't be dropped (for us)
Templates are not often used but really important to us

4. if there are important recurring things missing from administration;
There is no easy way to troubleshoot users rights on a page. In other
words, sometime users set rights on "pages and children" OR "pages", and it
causes all sort of trouble
- some users can't see some pages but they should (due to misconfiugration
of the rights)
- some users can open pages with the direct link but can't navigate to it
a) I don't see why there is 2 types of rights on a page, I would personnaly
keep only "pages and children" rights and drop "page only" rights
b) To troubleshoot, I'd like to have a way to see why some users can see
the page and some don't, or to help me find where the problem is

5. other ideas?
I find the Template creation (with provider) procedure counter intuitive.
Maybe it could be simplified ?

2017-02-23 11:28 GMT+01:00 Ecaterina Moraru (Valica) <[hidden email]>:

> Thanks Stéphane for your answer. It's very helpful.
>
> Caty
>
> On Thu, Feb 23, 2017 at 12:15 PM, Stéphane LASSIRE <[hidden email]
> >
> wrote:
>
> > Hello,
> >
> > What a nice idea.
> > We are using a Xwiki 7.4.4 release.
> >
> > 1. what sections are always needed and maybe we could prioritize them;
> > -> Users / groups / right access / extensions / statistics
> >
> > 2. what sections could be grouped together, since they are related;
> > -> Configuration / Look / Email
> >
> > 3. what sections are not relevant and could be removed (maybe because
> they
> > are too technical, or not needed or rarely used);
> > -> wikis (we are using only 1 instance, so no need of multi configs for
> us)
> >
> > 4. if there are important recurring things missing from administration;
> > -> rights "inspector", not really to know the right of a page inside a
> > space
> > for all users and groups
> > -> activity of a group / user. I try to put a counter inside pages to see
> > if
> > it is accessed but it a basic solution. I would like to see how much some
> > pages are viewed. The statistics are limited on this part
> >
> > 5. other ideas?
> > -> see 4
> >
> > Thanks
> >
> > Cordialement
> >
> > Stéphane Lassire
> > Chargé de l'informatique et de la communication
> > Courriel : [hidden email]
> >
> > -----Message d'origine-----
> > De : users [mailto:[hidden email]] De la part de Ecaterina
> Moraru
> > (Valica)
> > Envoyé : mardi 21 février 2017 16:15
> > À : XWiki Mailinglist; XWiki Mailinglist
> > Objet : [xwiki-users] [UX] Administration Improvements
> >
> > Hi,
> >
> > We are thinking about improving the Administration, so would be great to
> > hear your opinion about:
> > 1. what sections are always needed and maybe we could prioritize them; 2.
> > what sections could be grouped together, since they are related; 3. what
> > sections are not relevant and could be removed (maybe because they are
> too
> > technical, or not needed or rarely used); 4. if there are important
> > recurring things missing from administration; 5. other ideas?
> >
> > We are particularly interested in 1. and that is sections that are used
> > often and would love to know which are those (since they differ so much
> > depending on usage).
> >
> > Let us know,
> > Caty
> >
>
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Re: [UX] Administration Improvements

Ecaterina Moraru (Valica)
Hi Denis,

Thanks for your feedback.

On Thu, Feb 23, 2017 at 1:38 PM, Denis GERMAIN <[hidden email]> wrote:

> We are running multiple flavors of Xwiki including 7.4.4 (production),
> 8.4.4 and 9.0
>
> 1. what sections are always needed and maybe we could prioritize them;
> Users and Groups are the most heavily used menu in administration for us
> We also rely heavily on Import/Exports
>
> 2. what sections could be grouped together, since they are related;
>
> 3. what sections are not relevant and could be removed (maybe because they
> are too technical, or not needed or rarely used);
> Creating subwikis is sometime used so it shouldn't be dropped (for us)
> Templates are not often used but really important to us
>
> 4. if there are important recurring things missing from administration;
> There is no easy way to troubleshoot users rights on a page. In other
> words, sometime users set rights on "pages and children" OR "pages", and it
> causes all sort of trouble
> - some users can't see some pages but they should (due to misconfiugration
> of the rights)
> - some users can open pages with the direct link but can't navigate to it
> a) I don't see why there is 2 types of rights on a page, I would personnaly
> keep only "pages and children" rights and drop "page only" rights
>

This is when you need to make exceptions: you want all the children to
behave in a certain way, but the parent or a certain subpage to have
different rights. I agree it's a more marginal use case, but still it could
happen.


> b) To troubleshoot, I'd like to have a way to see why some users can see
> the page and some don't, or to help me find where the problem is
>

I agree the rights inheritance is problematic and yes we should improve it
(in terms of setting it and display the applied rules). This functionality
gets outside of the scope of this Administration
reorganization/simplification, but it's indeed very important (and
apparently a common problem).


>
> 5. other ideas?
> I find the Template creation (with provider) procedure counter intuitive.
> Maybe it could be simplified ?
>

We added some new functionality in terms of visibility and creation
restrictions for templates, but they were intended more as powerful
features, we didn't focus on simplifying the process. Yes, we could do some
improvements there too, especially since we have started promoting
Templates more.

Thank you so much,
Caty


> 2017-02-23 11:28 GMT+01:00 Ecaterina Moraru (Valica) <[hidden email]>:
>
> > Thanks Stéphane for your answer. It's very helpful.
> >
> > Caty
> >
> > On Thu, Feb 23, 2017 at 12:15 PM, Stéphane LASSIRE <
> [hidden email]
> > >
> > wrote:
> >
> > > Hello,
> > >
> > > What a nice idea.
> > > We are using a Xwiki 7.4.4 release.
> > >
> > > 1. what sections are always needed and maybe we could prioritize them;
> > > -> Users / groups / right access / extensions / statistics
> > >
> > > 2. what sections could be grouped together, since they are related;
> > > -> Configuration / Look / Email
> > >
> > > 3. what sections are not relevant and could be removed (maybe because
> > they
> > > are too technical, or not needed or rarely used);
> > > -> wikis (we are using only 1 instance, so no need of multi configs for
> > us)
> > >
> > > 4. if there are important recurring things missing from administration;
> > > -> rights "inspector", not really to know the right of a page inside a
> > > space
> > > for all users and groups
> > > -> activity of a group / user. I try to put a counter inside pages to
> see
> > > if
> > > it is accessed but it a basic solution. I would like to see how much
> some
> > > pages are viewed. The statistics are limited on this part
> > >
> > > 5. other ideas?
> > > -> see 4
> > >
> > > Thanks
> > >
> > > Cordialement
> > >
> > > Stéphane Lassire
> > > Chargé de l'informatique et de la communication
> > > Courriel : [hidden email]
> > >
> > > -----Message d'origine-----
> > > De : users [mailto:[hidden email]] De la part de Ecaterina
> > Moraru
> > > (Valica)
> > > Envoyé : mardi 21 février 2017 16:15
> > > À : XWiki Mailinglist; XWiki Mailinglist
> > > Objet : [xwiki-users] [UX] Administration Improvements
> > >
> > > Hi,
> > >
> > > We are thinking about improving the Administration, so would be great
> to
> > > hear your opinion about:
> > > 1. what sections are always needed and maybe we could prioritize them;
> 2.
> > > what sections could be grouped together, since they are related; 3.
> what
> > > sections are not relevant and could be removed (maybe because they are
> > too
> > > technical, or not needed or rarely used); 4. if there are important
> > > recurring things missing from administration; 5. other ideas?
> > >
> > > We are particularly interested in 1. and that is sections that are used
> > > often and would love to know which are those (since they differ so much
> > > depending on usage).
> > >
> > > Let us know,
> > > Caty
> > >
> >
>
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Re: [UX] Administration Improvements

Ecaterina Moraru (Valica)
Hi all,

For the record, Marius Florea and me proposed some improvements for
Administration, see
http://design.xwiki.org/xwiki/bin/view/Proposal/Administration9x

There are many topics that can be targeted in Administration and they are
considered for future proposals (like Rights, Templates improvements, etc.)
since they are more complex to tackle. We focused now on prioritizing
often-used sections and improving the hints / values and make the styling
more consistent.

Feedback is welcomed.

Thanks,
Caty

On Thu, Feb 23, 2017 at 2:05 PM, Ecaterina Moraru (Valica) <
[hidden email]> wrote:

> Hi Denis,
>
> Thanks for your feedback.
>
> On Thu, Feb 23, 2017 at 1:38 PM, Denis GERMAIN <[hidden email]>
> wrote:
>
>> We are running multiple flavors of Xwiki including 7.4.4 (production),
>> 8.4.4 and 9.0
>>
>> 1. what sections are always needed and maybe we could prioritize them;
>> Users and Groups are the most heavily used menu in administration for us
>> We also rely heavily on Import/Exports
>>
>> 2. what sections could be grouped together, since they are related;
>>
>> 3. what sections are not relevant and could be removed (maybe because they
>> are too technical, or not needed or rarely used);
>> Creating subwikis is sometime used so it shouldn't be dropped (for us)
>> Templates are not often used but really important to us
>>
>> 4. if there are important recurring things missing from administration;
>> There is no easy way to troubleshoot users rights on a page. In other
>> words, sometime users set rights on "pages and children" OR "pages", and
>> it
>> causes all sort of trouble
>> - some users can't see some pages but they should (due to misconfiugration
>> of the rights)
>> - some users can open pages with the direct link but can't navigate to it
>> a) I don't see why there is 2 types of rights on a page, I would
>> personnaly
>> keep only "pages and children" rights and drop "page only" rights
>>
>
> This is when you need to make exceptions: you want all the children to
> behave in a certain way, but the parent or a certain subpage to have
> different rights. I agree it's a more marginal use case, but still it could
> happen.
>
>
>> b) To troubleshoot, I'd like to have a way to see why some users can see
>> the page and some don't, or to help me find where the problem is
>>
>
> I agree the rights inheritance is problematic and yes we should improve it
> (in terms of setting it and display the applied rules). This functionality
> gets outside of the scope of this Administration
> reorganization/simplification, but it's indeed very important (and
> apparently a common problem).
>
>
>>
>> 5. other ideas?
>> I find the Template creation (with provider) procedure counter intuitive.
>> Maybe it could be simplified ?
>>
>
> We added some new functionality in terms of visibility and creation
> restrictions for templates, but they were intended more as powerful
> features, we didn't focus on simplifying the process. Yes, we could do some
> improvements there too, especially since we have started promoting
> Templates more.
>
> Thank you so much,
> Caty
>
>
>> 2017-02-23 11:28 GMT+01:00 Ecaterina Moraru (Valica) <[hidden email]>:
>>
>> > Thanks Stéphane for your answer. It's very helpful.
>> >
>> > Caty
>> >
>> > On Thu, Feb 23, 2017 at 12:15 PM, Stéphane LASSIRE <
>> [hidden email]
>> > >
>> > wrote:
>> >
>> > > Hello,
>> > >
>> > > What a nice idea.
>> > > We are using a Xwiki 7.4.4 release.
>> > >
>> > > 1. what sections are always needed and maybe we could prioritize them;
>> > > -> Users / groups / right access / extensions / statistics
>> > >
>> > > 2. what sections could be grouped together, since they are related;
>> > > -> Configuration / Look / Email
>> > >
>> > > 3. what sections are not relevant and could be removed (maybe because
>> > they
>> > > are too technical, or not needed or rarely used);
>> > > -> wikis (we are using only 1 instance, so no need of multi configs
>> for
>> > us)
>> > >
>> > > 4. if there are important recurring things missing from
>> administration;
>> > > -> rights "inspector", not really to know the right of a page inside a
>> > > space
>> > > for all users and groups
>> > > -> activity of a group / user. I try to put a counter inside pages to
>> see
>> > > if
>> > > it is accessed but it a basic solution. I would like to see how much
>> some
>> > > pages are viewed. The statistics are limited on this part
>> > >
>> > > 5. other ideas?
>> > > -> see 4
>> > >
>> > > Thanks
>> > >
>> > > Cordialement
>> > >
>> > > Stéphane Lassire
>> > > Chargé de l'informatique et de la communication
>> > > Courriel : [hidden email]
>> > >
>> > > -----Message d'origine-----
>> > > De : users [mailto:[hidden email]] De la part de Ecaterina
>> > Moraru
>> > > (Valica)
>> > > Envoyé : mardi 21 février 2017 16:15
>> > > À : XWiki Mailinglist; XWiki Mailinglist
>> > > Objet : [xwiki-users] [UX] Administration Improvements
>> > >
>> > > Hi,
>> > >
>> > > We are thinking about improving the Administration, so would be great
>> to
>> > > hear your opinion about:
>> > > 1. what sections are always needed and maybe we could prioritize
>> them; 2.
>> > > what sections could be grouped together, since they are related; 3.
>> what
>> > > sections are not relevant and could be removed (maybe because they are
>> > too
>> > > technical, or not needed or rarely used); 4. if there are important
>> > > recurring things missing from administration; 5. other ideas?
>> > >
>> > > We are particularly interested in 1. and that is sections that are
>> used
>> > > often and would love to know which are those (since they differ so
>> much
>> > > depending on usage).
>> > >
>> > > Let us know,
>> > > Caty
>> > >
>> >
>>
>
>